Everything your
HR team needs.

Personal details, employment info, emergency contacts, bank details, tax ID, pension ID and employment type — all in one clean profile per staff member.

Build your full org chart with hierarchical departments, job positions, grade levels and reporting lines. Assign heads of department and track headcount per team.

Upload and manage contracts, offer letters, IDs, certificates and any company document per employee. Set expiry dates and get alerts before they lapse.

Onboard an entire workforce in minutes. Upload a CSV, map your columns, preview the data before it's committed. Handles hundreds of employees at once.

Every edit to an employee record is logged — who changed what field, the old value, the new value and the timestamp. Full accountability, always.

Create any leave type with custom rules — days allowed, carry-over limits, gender specificity, notice period required, paid or unpaid, supporting document needed.

Every employee sees their exact remaining balance per leave type. Balances update the moment a request is approved. Carry-over calculated automatically at year end.

Managers receive notification the moment a request is submitted. One click to approve or reject with a reason. Staff notified instantly. Full audit trail on every decision.

Visual calendar showing all approved leave across the company or filtered by department. HR can plan around busy periods. Staff can see when teammates are out before they apply.

When staff pick a date range, working days are calculated automatically — excluding weekends and public holidays. No manual counting.

Configure which leave types require a supporting document on application. Staff upload directly on the request form. HR can view or download at any time.

Supports biometric device integration, web browser clock-in, mobile GPS check-in and QR code scanning. All methods feed the same attendance log.

Define morning, evening, night and flexible shifts. Assign employees to shifts. Set grace periods for late arrival per shift. Standard, morning and evening shifts pre-configured.

GPS coordinates captured on mobile clock-in. HR can verify that remote staff clocked in from the correct location. Coordinates stored against every mobile attendance log.

Staff raise disputes for missing or incorrect clock records directly from their self-service portal. HR reviews, resolves or rejects. Full status tracking on every dispute.

Monthly attendance summaries per employee. Present, absent, late count, total hours. Department-level overview. Late arrival trends. Export to PDF or Excel.

Attendance data feeds directly into payroll calculations. Absences, late penalties and overtime can be configured to automatically adjust the payroll run for that month.

Create job postings with full descriptions, requirements, salary range, deadline and employment type. Publish or keep as draft. Link to a specific department and position.

Every client gets a public careers page at their subdomain listing all open roles. Applicants apply directly — no external job board needed. Branded with your logo and colours.

Drag applicants through stages: Applied → Screening → Interview → Assessment → Offer → Hired → Rejected. Every stage change is logged with timestamp and who moved them.

Log structured interview notes per round with ratings. Phone screen, technical, HR and final round notes all stored against the applicant profile. Share with hiring team members.

When an applicant is marked hired, convert them directly into a new employee record. Their details pre-populate the employee form. No double data entry.

Total applicants per role, source breakdown (careers page, LinkedIn, referral), time-to-hire, stage conversion rates. Understand where your best hires come from.

Create named cycles (Q1 2025, Annual Review 2025) with start and end dates, self-review and manager review deadlines. Track completion rates across all employees in real-time.

Staff document their achievements, challenges and goals for the period. Rate themselves on a 1-5 scale. Submit before the deadline. Locked for editing once submitted.

Managers see the employee's self-assessment and add their own comments, rating and agreed goals for next cycle. Final overall rating set by the manager. Both parties receive a copy.

1-5 ratings at self-assessment and manager level. Overall ratings averaged or set manually. Department-wide performance averages. Year-on-year comparison per employee.

Goals agreed between employee and manager are stored against the review and carry forward as context into the next cycle. No more losing track of what was agreed last quarter.

Company-wide performance dashboard. Top performers, underperformers, department averages, completion rates. Export to PDF for board reporting.

Create courses with multiple lesson types — video, document, text and quiz. Drag to reorder lessons. Set estimated duration. Mark courses as mandatory for specific departments.

Assign courses to all staff, specific departments or individual employees. Mandatory courses auto-enrol the target audience. Optional courses available in the library for self-enrolment.

Progress is tracked at the lesson level. HR sees each employee's completion percentage per course, which lessons are done and which remain. Progress saves automatically.

Add quiz lessons to any course. Set pass scores. Staff must pass the quiz to complete the lesson. Quiz scores stored and visible to HR. Retake attempts configurable.

PDF certificates auto-generated on course completion. Branded with your company logo and name. Downloadable by the employee from their self-service portal or mobile app.

Course completion rates per department, per employee, per course. Identify who hasn't completed mandatory training. Export data for compliance audits.

Greeting, leave balance summary, upcoming appraisal, recent payslip, pending requests and company announcements — all on one screen when staff log in.

Staff submit requests for employment letters, salary confirmation, address changes or general queries. Track status in real-time. HR responds directly in the portal. No email chains.

HR publishes announcements to all staff or specific departments. Staff see unread announcements highlighted on their dashboard. Pinned announcements stay at the top.

Every self-service request is validated at the application layer — staff can never access another employee's data regardless of URL manipulation or API calls.

Everything in the self-service portal is also available in the branded mobile app. Same database, zero sync. Leave on the phone. Payslips on the phone. Attendance on the phone.

Staff update their own contact details, home address, next of kin and bank details. Employment fields are locked — only HR can change job titles, departments and salaries.

Every client's data lives in a completely separate MySQL database. No shared tables, no shared queries. One client's data can never reach another's — by architecture, not just policy.

Every login, every data change, every approval, every payroll run — logged with user, timestamp and IP address. Immutable. HR can filter by action, user or date range.

Admins, HR Managers, Managers and Employees all have distinct permission sets. Create custom roles with granular permissions per module and per action — view, create, edit, delete, approve, export.

GadaHQ tracks statutory changes across 120+ countries. Payroll formulas update when tax bands change. Alerts fire before compliance deadlines. Nothing falls through the cracks.

Staff documents like visas, work permits and certifications have configurable expiry dates. HR receives alerts before they expire. No more scrambling at renewal time.

Client data is stored in the region of their choice. Data residency options available for enterprise clients. GDPR-compliant data handling with right-to-erasure support.